Storms Don’t Just Happen in the Winter

This past winter and continuing into spring, the Northeast and other parts of the U.S. saw weather patterns that were unusual compared to the past few years. Heavy snows and damaging winds led to power outages and road closures. Just because the temperature is starting to warm up, it doesn’t mean it’s smooth sailing from here on out. Armchair meteorologists will say that this summer will have its own share of crazy weather.  The hot summer months could prove disastrous with damaging thunder and lightning storms, as well as the possibility of hurricanes making their way up the Atlantic coast.

Here are some of the precautionary actions you may want to consider:

Shutting Down Workstations / Servers

If you’re prone to outages and know your organization doesn’t need to work over the weekend and you don’t need your workstations or servers running, you may want to consider shutting them down to avoid issues. Always check with us before doing this, since you might have backups or patch maintenance scheduled.

Make Sure You’re Backed Up

If you don’t have a managed backup solution, make sure that you do a manual backup before the storm. If you don’t know how to do this, contact your IT service provider. If doing this manually seems risky (and it is!), you may want to consider a managed backup solution so you know all your important data is being backed up on a regular basis.

Check Your UPS Battery Backups Ahead of Time

Not to be confused with the brown-uniformed delivery service, a UPS (uninterruptible power supply) battery is an electrical apparatus that provides emergency power to your critical infrastructure when the main power source fails. These devices are a must-have during any power outage. First, you’ll want to have your UPS battery backups in place. Second, you’ll want to make sure they are working well before the storm hits in case you need to order new ones.

Take Your Phone Capabilities with You

If you have a phone solution that you can take home, find out how to set it up before you need it at home. Even better, VoIP (voice over internet) gives you the freedom to use your work phone over any internet connection or even a cell phone.

Know How to Remote Access the Company Network
If your company has a VPN (virtual private network), learn how to use it while you’re still in the office so there are no issues once you are attempting to access it from outside the workplace. IT service desks get an onslaught of calls before or during big weather events to get virtual desktops set up. Most companies maintain VPNs so that employees can access files, applications, printers, and other resources on the office network without compromising security. If your company doesn’t have a VPN, you may want to consider setting one up in the future.
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Know How to Access Your Company Email

Some folks do leave work at the office. You might not have had the need to check your work email remotely before. Learn how to access your company email, if possible, by your mobile phone, pc, laptop, or via an online portal while you’re still in the office, so you can do so without a problem when you try to work from home.

Know ALL Your Passwords!

Your office computer may have all your passwords saved using a password manager. but if you are working remotely, you will have to know all the necessary login credentials for different applications. You don’t want to go through the hassle of resetting all of them, or worse yet, being locked out.

This list can get your business started when it comes to prepping for the potential of summer storms or other unexpected office outages. If you still have questions you can always reach out to us for further guidance or advice.

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